DeepMeta Uploads - Updated

Batch list & create

From the main menu: select Batches & Uploads. The list of your current submission batches is shown:

At the top right are the "Sync" and "Create Batch" buttons:

Click the Sync button to synchronize DeepMeta data with the Getty ESP server. All your Batches and Uploads are synchronized. This is a two-way sync, where your changes in DeepMeta take precedence over changes made at the Getty ESP site.

Click the button to open the "Create Batch" popup window and fill out the form with info for the new Batch to create. Then click the Create Batch button to confirm, or Cancel to close the popup without creating a new Batch.

Batch info & edit

While still on the Batch list, click the button at the right side of a closed batch in the list to open the Info panel. Active batches have a button instead which opens the Edit panel (see below).

The Batch Info panel will pop up:

The following actions are possible:

At the top is a switch to toggle between View and Edit mode. When a batch has been closed by Getty (lock icon), editing is disabled.

Switching to Edit mode results in the following Batch Edit form. See the Batch Creation section above for info on all the fields.

Uploading files

To upload files to the Getty ESP server, open the Upload Panel by clicking the button at the top right of the DeepMeta web page. This button is available on all pages of the website. This means you can keep navigating the site while uploads are ongoing and initiate new uploads or check their status at any time from any page.

If no batch is selected: select one from the dropdown list. Only active batches - eligible for uploading - are shown in the list.

The Create batch button is also available on the right-hand side of the batch selection list, allowing you to create a new batch on-the-fly.

Once a batch is selected, the Select Files button is shown. It will open your browser's "file select" dialog, allowing you to select one or more files from your local system to upload. Alternatively, you can use drag & drop to add files.

As soon as the files have been selected, the upload to the Getty ESP server starts. You can now close the Upload panel and re-open it at any time to see the progress of the upload process. You can already start editing / keywording the uploads now.

While uploads are ongoing, the upload icon at the top right of the page shows the number of uploads currently in progress:

Pausing and aborting uploads

To temporarily pause the uploads, e.g. to free up your internet connection for other things, click the Pause button. To abort all ongoing uploads, click the Abort button.

If uploads are ongoing and you attempt to navigate to a different website or close the browser tab, a message will inform you that this will abort the uploads. Click the Cancel button to stay on the site and keep uploading. Click the Leave button to abort uploads and leave the site. You will have to clean up the aborted uploads at the ESP site.

Upload list

While viewing the Batch list, instead of clicking the or icon at the right to view/edit Batch info, click the row itself to show all uploads in that batch: the Upload list.

The top header shows the following info:

The View Selector at the top of the Upload list allows you to choose between 3 different views of the list. The List and Grid views are currently the most useful. The Table view will be made configurable in a future update. Use the slider to change the size of the thumbnails. DeepMeta keeps track of the size for each of the individual views.

Below is an example of the Grid view with a single item selected: a blue rather than gray background and a icon. The right-hand edit panel shows the edit panels for the selected upload, in this case with the Keywords tab selected.

On desktop, use Ctrl-Click (or Cmd-Click on macOS) and Shift-Click to select multiple uploads. On mobile, a Select button is shown to enter the multi-select mode.

Below is an example of the List view with multiple items selected. The right-hand edit panel shows a composite view for the selected uploads, with some keywords fully or partially selected and most unselected.

The Selection header at the top of the list looks as follows:

Upload panels

To make editing as efficient and comfortable as possible, we have spread the Upload metadata across 5 separate panels. By default, these are grouped in a single Tab group, with one panel always selected:

On wider screens:

On narrow screens:

Edits are auto-saved by DeepMeta, but are not yet uploaded to the Getty ESP server. Initiate a Batch Sync to exchange your local edits with the Getty server.

Click the icon at the top right of the Tab panel to show the thumbnail. Use + and - buttons to increase/decrease the size. The icon allows you to replace the uploaded file with a new one.

Docking and pinning panels

By default, panels are docked in their respective Tab panels. In the Tab headings, you notice small pushpin icons:

By clicking a pushpin, you pin the panel on the DeepMeta page, so it remains visible. You could say it escapes its Tab panel. Here's an example where we pinned the Preview panel:

Pinned panels are marked in green and have their own icon to toggle the thumbnail. To unpin the panel and dock it back to its Tab container, click the pushpin again.

If you have an ultra-wide monitor, you can go crazy and pin all available panels:

You can drag the panel separators to resize the panel widths:

Mobile

When viewed on a mobile device, the DeepMeta Batches & Uploads user interface is tailored to the limitations of working on a narrow screen. It allows you to shift between 3 compact screens: Batch list > Upload list > View & Edit panels. Click an item in the list to move to the next screen and use the < Back button to go back one level.

Note that the rest of this document refers to the Desktop experience.

Contextual Toolbar

At the very top right of the DeepMeta window is the contextual Toolbar, showing all buttons that apply to the action you're currently doing. Buttons for actions that don't apply are hidden.

Upload Preview Panel

With only one Upload selected, the Preview panel is mostly useful for closed batches, where editing is no longer allowed.

With multiple Uploads selected, the thumbnails are shown, auto-sized to fill up the panel.

Upload General Panel

The General panel shows all edit fields relevant to the type of Batch the Uploads are in.

Input fields with errors have a red triangle. If multiple uploads are selected, the triangle shows the number of uploads that have an error for this field. Possible errors are that the field is required but not filled in, or that the field contents have the wrong format.

When multiple uploads are selected, fields that have different values for different uploads are marked in yellow. Changes to the field contents will affect all selected uploads.

Upload Keywords Panel

Select the Keywords tab to add keywords to the selected uploads. Below is an example for single-select mode:

Click the + button to show the keyword input box. The button changes to an x. Click it again to hide the input box and save vertical space.

Type some keywords in the input box at the top - separated by commas - and press ENTER. In the example we entered: sand, beach, child, middelkerke. For a brief moment, the message "Looking up keywords" appears; this is where DeepMeta contacts the Getty ESP server to look up the entered keywords in the Getty Vocabulary.

After the vocabulary lookup, the right-hand column shows the newly entered keywords in yellow, along with suggested Getty terms to choose from. In the example above, for the keyword Beach, we can select terms Beach, Sand, Swimwear, etc. Click all the terms that apply to the selected upload. They will appear in the left-hand column. It is only the terms in the left-hand column that will be sent to the Getty ESP server.

Once you've selected all relevant terms for a keyword, you can click the icon on the right-hand side to remove the keyword panel from the right-hand list. You don't have to, but this works fastest, since it moves the next keyword to the top. You can also remove all keywords by clicking the icon at the top of the list.

On desktop, to move faster, you can also use Ctrl-Click (or Cmd-Click on macOS) on a term: it will select the term and remove the panel in one go. You can do this for the last term you want to select in each panel.

If none of the terms shown for the keyword apply - or none are shown - you can click the keyword in the panel header itself - Middelkerke in the example below (a local city name) - to add it to the left-hand 'Candidates' list.

If your uploaded files contained keywords in the EXIF metadata, you don't need to manually type them in, as we showed above. They are extracted from the file and automatically placed in the right-hand column. All that's left for you to do is select the relevant terms: a process called "Disambiguation".

The left-hand Terms column is split into the following sections:

The top of the left-hand column shows the number of terms assigned to the upload, e.g. 5 TERMS. If multiple uploads are selected, the minimum and maximum count over all selected uploads is shown, e.g. 5-15 TERMS.

When multiple uploads are selected, the Keyword Edit panel looks like the example below:

The terms that are present on all selected uploads show a full circle checkbox. Terms only present on a subset of the selected uploads show a half circle checkbox. Click the term to apply to all uploads, and then click again to remove from all uploads. Remember you can always use the "Undo/Redo" buttons to cancel the latest edits.

If you want inspiration for appropriate keywords, select the tab at the top of the right-hand column. Two sections with suggestions will be shown:

• •Keyword suggestions based on the title you entered for the uploads. If no title has been entered yet, this list will be empty, so it's best to enter the title first. You can also type some words in the keyword input box and then click the icon to get suggestions based on those words.
• •Visual suggestions based on an AI analysis of the first selected Upload thumbnail.

If you want even more inspiration, select the tab to show some "Cue Cards" (cheat notes):

This is a set of hand-crafted themed cards with common terms you can apply, like Age, Positive emotions, Negative emotions, Composition, etc. We plan to expand the categories in the future and even let you define your own.

Upload Releases Panel

Next up is the Releases tab. Click the icon to upload releases to the batch:

Your browser's "file select" dialog pops up. Select the release file (JPG or PDF) and then fill out the Release form. Depending on the selected type (Model / Property) there will be a different set of fields to enter:

The name for the release is initialized to the filename, but you can change it if you like. The filename will still be remembered and shown.

Once the releases have been uploaded, they will be shown in the list. Tick the checkboxes to assign all releases that apply to the selected uploads. In the example below, 2 uploads were selected, the first release is assigned to one of these 2, the second to both.

Upload Paste Panel

Finally, we have the Paste tab. It allows pasting fields to all selected uploads. Fields that have already been pasted, or that are identical to those of the selected target uploads, have their Paste button disabled.

To actually paste the fields, you have 3 options:

• •Field-by-field: Click the respective Paste button at the right of each field you want to paste.
• •All: Click the Paste all fields button at the top right.
• •Selected: Click the Paste selected fields button at the top left. First tick the checkbox for each field you want to paste. The selection is maintained for later, so you can have your favorite set of fields.

To copy metadata from a "source" upload - from the same or another batch - to one or more "target" uploads: navigate to the batch of the source upload, select it in the list and click the Copy button at the top of the list. Next, navigate to the batch of the target uploads, select the desired ones and click the Paste button to activate the "Paste" tab. Then use one of the 3 methods described above to paste some or all of the fields to the selected Uploads.

Note that you can also copy from Portfolio Assets.

Replace File - Revisions

To replace an already uploaded file (JPG, MOV, EPS) with a new one, click the "Replace file" icon on the right-hand side of the thumbnail.

The Upload pane will slide in, allowing you to select the replacement file. Once selected, it is uploaded and replaces the original one.

If you submitted an upload and Getty sends it back for revision, you can use DeepMeta to edit your metadata and/or change/upload releases and/or replace the file itself. When done: perform a Sync and submit the revisions at the ESP site.

Submitting your uploads

To submit all submittable uploads in the current batch: click the Submit button in the Toolbar at the top of the DeepMeta window. To only submit one or a few uploads: first select them and then click the Submit button:

The Submit Panel will slide in, showing an overview of all uploads that will be submitted. Getty prefers all uploads in a batch to be submitted in one go, so if you still have unfinished uploads, you may want to close the Submit panel and finish those first.

Click the "Submit" button to start submission. The progress bar will show the progress. Before and after the submit, a batch sync is automatically performed to make sure both DeepMeta and the ESP server have the same state.

CSV Import

DeepMeta 4 supports importing CSV files with metadata to be applied to the uploaded files. Add the .csv file at the same time as the JPG / MOV / MP4 / EPS files you're uploading, and the CSV metadata will be applied. The format of the CSV files is compatible with Getty ESP import formats (see below), though not all fields are supported yet.

Here's an example of 3 video files to be uploaded, along with a matching .csv file. The contents of the .csv file are shown in the popup window:

To apply the CSV to the video files: select all the video files + the .csv file when you import them in DeepMeta for upload:

You can see at the bottom of the screenshot above that the metadata in the CSV file has been applied to 3 of 3 files. On the left-hand side you can see the titles already shown.

Here's a table with currently supported fields:

Settings

Click the icon in the toolbar at the top of the DeepMeta window to open the Settings pane.

Keywording language

Getty allows you to set a Keywording Language independent from the language you use in the DeepMeta User Interface. If you select a Keywording Language different from US English, it is marked clearly, so you know you need to enter keywords in that language. Here's an example with French as Keywording Language:

Note that the Title and Description of your Uploads must always be in English.

Upload Region

Pick the location closest to where you are. This will result in the fastest uploads.

Default Country for uploads

If you almost always specify the same Country for your uploads, select Fixed and select the Country from the list. Use Last preselects the last country set for new uploads. None makes you explicitly select a country each time.

Maximum keyword terms

This number is the threshold above which DeepMeta will flag the upload as having an error. You'll almost always want to keep this at 50: the same maximum currently applied by the Getty ESP site. Set it to a lower number if you want to constrain yourself to, e.g., max 30 terms per upload. It is also possible to set the number higher than 50, but this may trigger a rejection or remark from the inspector.

The golden rule remains: don't spam keywords and only select terms that are appropriate for the upload.